Book more events without losing the personal service your clients pay for.
While your team catches up on the last event, the next client books someone else.
When your team is buried in the current event, new inquiries go unanswered. Clients who wait book elsewhere.
The delay starts before the proposal.
Date, guest count, menu notes, rentals, staffing, and venue details arrive in pieces. Your team has to sort them before anyone can quote with confidence.
Which booking detail slows the reply down first?
That is the first workflow to map, because it controls how quickly the client gets a useful response.
Labour pressure and rising costs make slow proposals expensive.
89%
of event industry leaders reported labour shortages affecting event delivery.
Business Insider, 2026I build reviewed workflows for intake, margin checks, and event handoff so faster replies do not become generic replies.
Three booking admin jobs AI can help reduce.
These are examples of the repetitive work we can map first: inquiry, pricing, and handoff. The goal is to move bookings faster without making the client experience feel generic.
Each one drafts from your business details and sends nothing without your approval.
Never Miss a Lead
Every inquiry gets a fast, personal reply, drafted from your menus and pricing and sent only after you approve.
- Sorts new inquiries by event date, guest count, and urgency
- Reads each client's request and drafts a reply to match it
- Pulls from your menus, packages, and pricing so it sounds like your business
- No reply sends until you review and approve it
Map one booking workflow.
Bring the inquiry step that slows down replies, pricing, or handoff. We will find the first booking workflow to fix.
Map my workflow
Your menus and rules, so every draft sounds like your team.
I gather your menus, packages, staffing rules, and proposal language in one place, which is everything the workflow checks before it drafts, prices, or organizes anything.
Without it, each event can depend on whoever remembers the latest detail.
Project your growth (re)turn.
Repeated admin quietly costs your team hours every week. This is an example of how we would calculate ROI in a workflow call: the hours you get back, the staff time you recover, and the value of one more client.
Organizes inquiries and drafts replies using your knowledge base to secure bookings before leads go cold.
Zero employees let go
Operational knowledge stays in your business.
* Estimates based on typical client results. Engagement scope is customized during co-creation.
How we co-create your custom booking setups.
Your team builds the workflow alongside me, then learns to run it independently so it holds up when menus, venues, and client demands change.
(re)discover
I map how your inquiries become events to make bottlenecks clear before we build.
- Review your menus, proposals, timelines, and handoff checklists.
- Locate the details your team manually copy-pastes or chases.
- Get a $500 credit if you choose to proceed to design.
Client stories: putting AI to work.
Kiyan has been a great asset for me in incorporating AI into my legal practice. He did an excellent job of understanding my industry and workflow in order to identify where AI could assist. He was mindful of privacy concerns which are important in my industry. He showed me how to optimize the AI tools I was using as well as directed me to other tools which would fit my needs. I can wholeheartedly recommend Kiyan's training and found it to be of great personal benefit.
Client received the service at no cost in exchange for honest feedback.
Questions about fit, cost, and privacy
Events move fast, and teams need to know a workflow will protect client trust, margin, and the handoff to staff.
Seasonality
"Our busy season is too unpredictable"
We start with repeatable parts of the booking flow: inquiry intake, pricing, and handoff. These need structure before the calendar fills.
Margins
"Every event prices differently"
The proposal workflow checks margins dynamically. Labor, menus, rentals, and delivery are reviewed before the client sees the quote.
Details
"We cannot afford to miss client preferences"
The workflow compiles guest counts, dietary notes, venue timing, and rentals into a single review step.
Control
"What if the AI sends the wrong thing?"
No client-facing message goes out without review. Your team uses AI-supported drafts to speed up proposals and replies, maintaining full control over the final copy.
Tools
"We already have event software"
Event software tracks the calendar. I help you connect the tasks around it, from the first email to proposal, prep, and handoff.
Ready to fix the booking step costing you replies?
Start with one inquiry, proposal, pricing, or handoff problem. If there is a fit, we map the workflow your team should build first.
Map my workflow
Contact Kiyan
Map the work that repeats.
Which event detail keeps costing your team time, margin, or client confidence? Send a message and I will help map the workflow to fix first.
Note for BC Businesses: Grant eligibility and coverage can change. Check the current criteria before including funding in your budget.
Bring one real task. We can decide whether a workflow call is the right next step.